8th Annual ESHE Meeting – 19-21st September 2019 in Liège, Belgium
The 9th Annual ESHE meeting will take place at the Palais des Congrès along the edge of the Meuse River from the 19th-21st September, 2019. Preregistration and the public keynote lecture will take place on the 18th of September. The annual ESHE excursion will be on the 22nd of September.
We extend a special thanks to our local organizers: Kévin Di Modica, Grégory Abrams, Dominique Bonjean, Stéphane Pirson, Veerle Rots, Damien Flas, and Pierre Noiret.
ESHE 2019 thanks:
Scladina Cave Archaeological Centre
Association Wallonne du Patrimoine
Service Public de Wallonie
University of Liège
- May 2, 2019 - Abstract Submission Deadline
- June 8 - Conference Funding Deadline
- June 30, 2019 - Members Registration Discount Ends
- July 31, 2019 - Online Meeting Registration Closes
- Aug. 9, 2019 - Student Poster Prize Submission Deadline
- September 19 - 21 - 9th Annual ESHE Meeting in Liège
- September 22 - Excursion
|Wednesday, 18th September||Pre-registration and welcome drinks
|Thursday, 19th September||Conference Day 1
|Friday, 20th September||Conference Day 2
|Saturday, 21st September||Conference Day 3
|Sunday, 22nd September|
Schedule: Sunday 22nd September
The excursion will visit sites such as Scladina cave, Goyet cave, Spy cave, and the Prehistomuseum. A specific schedule of the day will be available soon.
Tickets cost 30€ per person and places are strictly limited. Tickets to the excursion can be reserved and paid for during registration.
Participants are encouraged to wear comfortable walking shoes and to consider bringing a hat and raincoat.
The excursion will fill the entire day. Therefore, people planning on departing during the afternoon or early evening are advised to not attend.
Registration price includes two coffee breaks per day with snacks, the cocktail poster sessions, as well as all lunches during the conference. In order to receive the member registration rate, you must pay all outstanding membership dues and register before June 30, 2019. All registrations after this date will be required to pay the non-member fee.
Registration fees for ESHE members
- Professional Member fee: 140€
- Student Member fee: 50€
Registration fees for non-ESHE members
- Professional Non-Member fee: 260€
- Student Non-Member fee: 100€
ESHE will only issue refunds for cancelled meeting registration before the online registration cut-off date (July 31, 2019). This is to ensure we have final numbers in advance for our caterers and suppliers. Please keep this in mind when registering, as we cannot issue any refund claims submitted after this date. Please email firstname.lastname@example.org for any registration enquiries.
This year’s conference will include childcare for parents who wish to attend the conference. Childcare will be offered at no additional cost and will be available all day. It will be provided by a reputable, certified and insured local company. Spaces are limited to 5 (0-3 year olds) and 15 (3-12 year olds).
Caretakers this year will speak English and French. If your child speaks another language, please indicate the specific language during registration. We will do our best accomodate every language request, however we cannot guarantee it.
All food, snacks, fruit and water will be provided for children over 3 years of age, however milk, formula and nappies will need to be brought by the parents.
The on-site childcare will take place in a room adjacent to the main conference hall so that parents can easily check in throughout the day.
Please register your interest for on-site childcare during registration, and include information such as the language your child speaks, dietary restrictions, allergies, or other important information. In order to have correct numbers, we ask you to please register before the online registration deadline (July 31st).
- Abstracts must be in English and have a strict minimum and maximum character limit (minimum 2000 characters, maximum 4000 characters, with spaces).
- Each first author can submit only one abstract.
- We discourage simultaneous podium (including Pecha Kucha) and poster presentations by the same group of authors on a similar topic.
- We strongly encourage Pecha Kucha presentations.
- Abstracts lacking in substance may not be accepted. All abstracts should have a clear description of the research with mention of methods and results.
- Abstracts are evaluated using a peer-review, graded scale. Normally all papers are reviewed by 2-4 reviewers per subfield using a quantitative ranking. The top ranking papers are selected for podium presentations.
- For podium presentations, including Pecha Kucha, the significance statement is an important part of the review process. Please distil into a few short sentences for a human evolution scientist outside their particular field of specialty why this presentation is important.
- Accepted presenters will be notified in June.
- Due to time constraints, only a limited number of podiums presentations will be accepted. Therefore, some authors not accepted for podium talks will be offered the option of presenting a poster.
Information and abstract uploads can be found here
Each presenter will be given 15 minutes to present and a very strict 5 minutes at the end of each slot for questions directed at the presenter. There will be a coloured light on stage to indicate when presenters must make concluding statements and when their time is up. A green light will display during the presentation, followed by a yellow light at the 13-minute mark and a red light at 15 minutes to indicate the end of the presentation. Presenters must have their presentations on a USB drive to be given to our IT assistants before 08:00 (for all morning sessions) or 13:00 (for all afternoon sessions) on the day of the presentation. Presentations must be in .ppt or .pptx format. We recommend the use of 16:9 format for your presentation. The computer will not be connected to the internet, so any videos must be embedded in the presentation.
Pecha Kucha Presentations
Each Pecha Kucha presentation will be strictly limited to 6 minutes and 40 seconds, and must contain exactly 20 slides (inclusive of title and acknowledgement slides). For more information on the Pecha Kucha format, please visit: www.pechakucha.org. We recommend the use of 16:9 format for your presentation. Final presentations must be uploaded HERE by Sept. 13, 2019.
All posters must be in A0 Portrait format. Landscape format will not be accepted due to space requirements. Presenters are expected to print and bring their poster with them to the meeting and display them before the first poster session. Presenters are responsible for hanging their own poster on the designated board. Presenters are responsible for removing their posters before the general assembly.
There are two nearby poster printing locations in Liége: Idécopy and Cogephoto. If you choose to use one of these locations, it is recommended that you contact them well in advance to ensure that your poster is printed and ready to be picked up on time for your presentation.
Student Prizes for Best Pecha Kucha and Poster Presentations
We have up to 3000€ available for student poster and Pecha Kucha prizes. To be considered for a prize you must first submit your abstract via the online system, and check the box which states “Enter the student poster or Pecha Kucha prize”. If a poster, a PDF must be uploaded on our web site here by Aug. 9, 2019 in order to be evaluated. **Please Note** To qualify, participants must not have completed their PhD before the abstract submission deadline and must not have received an ESHE student prize in the past.
Student Travel Grants
Following the success of the past two years, the ESHE Board has decided to offer travel grants to students attending the 2019 ESHE meeting.
How to apply:
ESHE 2019 will offer two forms of childcare in an effort to reduce barriers to conference participation for students and professionals with children. This funding opportunity has two forms: childcare offered on-site in Liège and vouchers offered to subsidise costs incurred for childcare at home.
Childcare offered on-site:
Childcare offered on-site is provided at no extra cost for attendees at the conference. Please see the above childcare information section for additional information and how to request on-site childcare
Vouchers to subsidise costs incurred for home-childcare are available by application. Vouchers are up to 200 € per applicant.
Conference venue: Palais des Congrès
The Palais des Congrès is located on the Meuse river, next to the Parc de la Boverie. The address is: 2, Espl. de l'Europe, 4020 Liège, Belgium. Participants can access the venue via the local bus. The 26 and 31 bus lines stop directly in front of the venue and 17, 138, 140, and 240 stop across the street. The bus stop is called LIEGE Palais des Congrès.
Participants can pick up their registration packs and pay outstanding meeting fees from here on Wednesday, 18th between 15:00 and 18:00.
From 18:00, a complimentary welcome drink and live music will take place in the courtyard.
After the pre-registration events, the public lecture will be given by Dr. Hélène Rougier
Closing Dinner Venue: La Boverie
The closing dinner will be catered and will take place at the La Boverie Museum on Saturday, 22nd, after the general assembly. Tickets can be purchased with registration for 40€ per person and places are strictly limited. If you have any dietary requirements or special needs, please indicate these on your registration form.
Travel to Liège:
By Train: As part of the ECO ESHE 2019 intiative, we encourage all attendees to consider environmentally friendly methods of travel, such as opting to take the train if possible. Liège is served by the Liège-Guillemins rail station, which is well connected to the European Rail Network.
By Air: Liège can also be reached via Brussels (BRU) airport and a connecting train ride that takes approx. 1 hour. There is no direct connection to Liège, so you will have to change in Leuven or in Brussels Nord. Please be aware that there are two Brussels airports: Brussels and Brussels South Charleroi. Brussels South Charleroi offers flights from low cost airlines, however it is located outside of Brussels and requires a shuttle bus connection to access the train network (approx. 2 hours).
For participants who must come by air, we encourage you to consider flying non-stop to reduce fuel usage and/or to purchase carbon offsets. Carbon offsets can often be purchased directly from airlines or by supporting projects directly. For examples of where to learn more about carbon offests, see the following websites. Please note ESHE is not affiliated with any of the following organizations.
Travel in Liège:
Liège-Guillemins is a 10-15 minute walking distance from the Palais des Congrès; a 30 minute walking distance from the pre-registration venue; and a 25 minute walking distance from the Public Lecture Venue.
From the Liège-guillemins, you can also take a train to Liège-Saint-Lambert (new name)/Palais (old name). There are frequent connections as multiple lines pass through these stops. From here you are in the historical centre of the city (Place Saint-Lambert), 300 meters away from the pre-registration place, 12 minute walking distance from the public lecture place, and 30 minute walking distance from the Palais des Congrès.
Participants can also take the local bus to easily get around Liège. Bus tickets for the city are called "Next" and cost 2€ for a single ride (if bought via a kiosk) or 2.5€ if purchased directly on the bus. Day passes are available for 4€ via a kiosk (5€ in bus). Finally, 3 day passes can be purchased for 8€ and are only available in kiosks. Please be advised that not every bus stop has a ticket kiosk , so it is recommended that you purchase them before leaving the Liège-guillemins train station.
The following hotels have offered discounted rates for those attending ESHE 2019.
All offers are subject to availability.Van der Valk
If you would like more information on the Liège, you can find it at this website: www.visitezliege.be They offer helpful electronic booklets that detail the area and museums and attractions. They even provide an app that you can download: here.